Reclaim time from admin. A dedicated virtual assistant handles scheduling, patient intake coordination, and your inbox so your practice runs more smoothly.
Physicians and practice managers lose hours every week to scheduling, intake coordination, and follow-up. A dedicated, professional assistant absorbs that administrative load so your team can focus on patient care.
Book and confirm appointments and reduce no-shows.
Coordinate intake paperwork and new-patient onboarding.
Manage email and handle routine calls and follow-ups.
Support billing and insurance follow-up and basic records.
Keep documents and records organized and current.
Vendor coordination, ordering, and general practice admin.
Professional, patient-facing scheduling and email — not an offshore call center.
One dedicated assistant who learns your practice and workflows.
Solo or group — scale hours month to month with no contract.
Plans start around $360/mo for 10 hours, scaling down to ~$30/hr as you add hours. Pay only for completed work, and unused hours roll over.
See Time etc plans →This requires real caution. Before sharing any PHI, you must confirm whether the provider will sign a HIPAA Business Associate Agreement (BAA) and what safeguards they have in place. Do not share protected patient information until that is confirmed in writing. Many practices have a VA handle only non-PHI administrative tasks.
Appointment scheduling and reminders, patient intake coordination, inbox and phone follow-up, billing and insurance admin support, records organization, and vendor and practice coordination.
Yes — Time etc uses a dedicated-assistant model, so one person learns your practice over time.
No. Time etc is month-to-month with no long-term commitment, and unused hours roll over.
Time etc pairs you with a dedicated, experienced assistant — no contract, no commitment beyond the month.
Get started with Time etc →